Policies
Last update: May 28, 2014 ShareThis

Borrower

Beginning Fall Semester 2002, Calhoun faculty, staff, and students will be required to obtain picture I.D. cards. The schedule and location for getting a College ID made varies by campus. To get the latest information, check the schedule maintained by Student Services at http://www.calhoun.edu/student_services/student_id_card_system.aspx.  This I.D. card will also serve as the faculty/staff and student library card. Brewer Library and Huntsville Campus Library checkout will only be permitted with the presentation of a Calhoun picture I.D. card, driver's license, or previous Calhoun library card. Proof of current enrollment must accompany all of these forms of identification on your first visit to the Brewer Library or Huntsville Campus Library each semester.

You may check out a total of ten (10) items at a time, including:

Loan Periods

Regular collection books, new books, popular books collection, and book tapes 3 weeks for students
4 weeks for faculty/staff
Reserve items vary by teacher and by term Ask Circulation for details
ILLs 3 weeks to all patron classes
Magazines, newspapers and reference books In-Library Use Only
Renewals 1 renewal for students
6 renewals for faculty/staff
No renewals allowed on popular books collection for students and faculty/staff

Renewals

Students receive one renewal and Faculty, Staff and Administration receive six renewals on most items.  Since the New, Gift and Leased books collections are limited, there are no renewals on these items.  You can renew books by telephone or My Account.  To renew items by My Account, go to the Library's Online Catalog then click on My Account.  Enter your barcode number and pin.  The pin is the last 4 digits of the telephone number that you provided on your borrower application.  Click on “Items Out”.  Then check each item that you would like renewed and click the renew button.  The items will be renewed as long as they meet the criteria for renewal.  The new due date will appear next to the item. 
Note: New, Gift and Leased items cannot be renewed.  Additionally, books may only be renewed one time online via "My Account."
Students: If your record has been placed on Academic Hold, you will not be allowed to renew books until the delinquency is settled. 

Overdue Fines

In-library reserve items:  $.50 per hour/item; $20 maximum/item

24-hr, 3-day, 7-day reserve items:  $.50 per day/item

Interlibrary loan:  $1 per day/item  

Overdue and Fine Notices

You will receive a due date receipt when you check out material.  Two additional notices will be sent once an item is overdue.  The first notice will be sent seven (7) days after the item is overdue.  You will be notified that the items are overdue.  If the item is not returned, on the 14th day the item is overdue a second notice will be sent.  You will be informed that you are being billed for the replacement cost of the item.  Students will be placed on Academic Hold.  If the item is still not returned on the 21st day that the item is overdue, then you will be sent a bill for the replacement cost of the item plus a $10.00 per item fee for processing.  Once an Academic Hold has been placed on the borrowers record, it is the responsibility of the borrower to return the items or pay the late fee before checking out additional library materials.  Check out will not be permitted without payment of fees.  

Interlibrary Loans

Circulation can ILL journal articles and up to two (2) books for students, faculty, and staff from other libraries.  Certain restrictions or fees may apply; contact Circulation (256-306-2774) for details.

Intra-Library Loans

Users can borrow books from either campus library via Intra-Library Loan by completing the Intra-Library Loan (ILL) Request Form.  During the regular semester, books will be forwarded between campus libraries for pick-up the day following receipt of the request at the campus library holding the book.  This service is limited to Monday through Thursday.   Books  requested on Thursday will generally be available on Monday. You will be notified when the book becomes available for you to pick up. 

Regular borrowing policies apply for items borrowed through Intra-Library Loan.

Huntsville Campus Library and Journal Articles

The Huntsville Campus Library (Huntsville Campus Library) on the Huntsville Research Park Campus is primarily an electronic resource center and is not meant to duplicate the holdings of the Brewer Library, Decatur Campus. 

First, check to see if the title is held electronically in one of the online, full-text electronic databases.   Between the magazines, journals, and newspapers available online, there are thousands of journals and newspapers available electronically in full-text at the Huntsville Campus Library.

A paper list of the Brewer Library magazine and journal holdings, along with indexes and bibliographies such as Short Story Explication have been placed in the collection at the Huntsville Campus Library.  You may locate citations in the index and verify if a particular title is held at the Brewer Library before making a special trip to the Decatur Campus. To determine literary titles held at Brewer Library, search the List of Literary Titles.